Locktera’s Outlook Integration: Secure All Email Attachments

Locktera’s integration with Microsoft Outlook makes it simple to secure your attachments directly from the compose email screen. This seamless solution allows you to send sensitive files with end-to-end encryption without leaving your email interface.

Key Features of Locktera’s Outlook Integration:

• One-Click Encryption: From the compose email screen, you can easily encrypt any attachments before sending. The process is embedded directly within Outlook, allowing you to maintain your workflow while securing sensitive information.

• End-to-End Protection: Files are encrypted the moment you attach them, ensuring that only the intended recipient can decrypt and view them once they receive the email. Locktera’s encryption makes it impossible for intermediaries or unauthorized parties to access the contents.

• Compliance Assurance: With encryption integrated directly into your Outlook workflow, your emails and attachments meet stringent compliance requirements, including GDPR and HIPAA, safeguarding your organization’s sensitive data.

• Effortless Collaboration: Locktera’s secure file-sharing function is easily accessible from the draft email screen, enabling internal and external collaboration without compromising the security of shared documents.

How It Works:

1. Compose your email as usual in Outlook.

2. Attach files in the draft email screen and apply Locktera encryption with a single click to ensure end-to-end protection.

3. The recipient decrypts the files upon receipt and can securely access the information.

Locktera’s Outlook integration offers a user-friendly way to apply robust encryption from the familiar draft email screen, protecting your sensitive attachments without disrupting your email workflow.

Locktera Outlook Integration Copied!

Locktera provides seamless integration with Microsoft Outlook, enabling users to manage and share files, collaborate with teams, and streamline workflows directly from their Outlook inbox. This integration allows users to send and receive secure file links, manage documents, and automate tasks within Locktera without leaving the Outlook environment.

Key Features of Locktera Outlook Integration:

• Send Secure File Links: Share Locktera files securely via Outlook emails without the need to attach large files.

• Access and Manage Locktera Files: Browse and attach Locktera files directly from the Outlook interface.

• Automated File Permissions: Set and manage file permissions (e.g., view-only, edit) while sharing files through Outlook.

• Email Encryption Compatibility: Ensure that shared files maintain encryption and access controls when sent through Outlook.

• Activity Logging: Track file views, edits, and access in Locktera’s audit logs, even when files are shared via email.

Prerequisites

Before using Locktera’s Outlook integration, ensure that:

1. Microsoft Outlook is installed and configured with your organization’s Microsoft 365 or Exchange account.

2. Locktera Add-In for Outlook is installed.

3. You have an active Locktera account with the necessary permissions to share files.

4. Your administrator has enabled the Outlook integration within your organization’s Locktera configuration.

Installation and Setup

Step 1: Install the Locktera Outlook Add-In

• Open Microsoft Outlook and go to the Home tab.

• Select Get Add-ins from the toolbar.

• In the Add-ins for Outlook window, search for "Locktera" in the search bar.

• Select the Locktera Add-In from the search results and click Add to install it.

Step 2: Sign in to Locktera

• Once the add-in is installed, you will see the Locktera icon in your Outlook toolbar.

• Click the Locktera icon and sign in using your Locktera account credentials or through Single Sign-On (SSO) if your organization has it enabled.

• After signing in, your Locktera account will be linked with Outlook, allowing access to files and secure sharing features directly within your inbox.

Using Locktera in Outlook

1. Sending Secure File Links

• Compose a new email in Outlook.

• Instead of attaching a file directly, click on the Locktera icon in the email toolbar.

• Browse or search for the file you want to share from your Locktera folders.

• Select the file(s) and choose Insert as Secure Link. This will add a secure file link to the email.

• You can configure file permissions (e.g., view-only, allow download, set expiration) before sending the email.

• Send the email as usual, and the recipient will receive a secure link to access the file through Locktera.

2. Attaching Files from Locktera

• In the Outlook email composition window, click the Attach from Locktera button.

• A window will open showing your Locktera file repository. You can navigate through folders or use the search bar to find the file you need.

• Once selected, the file will be linked to the email, and the recipient can access it based on the permissions you configure.

3. Managing File Permissions

• When sharing files, you can specify access controls such as:

  • View-Only: The recipient can view the file but cannot download or edit it.

  • Allow Download: The recipient can download a copy of the file.

  • Expiration Date: Set an expiration date for the link to automatically revoke access after a certain time period.

  • Password Protection: Set a password that recipients must enter to access the file.

• These settings can be modified through the Permissions menu before sending the file link.

4. Receiving Files

• When you receive a Locktera file link in Outlook, simply click the link to view or download the file based on the sender’s permission settings.

• You will be redirected to the Locktera platform for secure access.

Troubleshooting

1. Locktera Add-In Not Appearing in Outlook

• Ensure the Locktera Add-In is installed by checking the Add-ins section in Outlook.

• If not installed, follow the installation steps provided earlier.

• Make sure your Outlook application is up to date.

2. Unable to Sign in to Locktera from Outlook

• Verify that your Locktera account credentials are correct.

• If your organization uses Single Sign-On (SSO), ensure SSO is configured properly and try signing in through your organization’s SSO provider.

• If you encounter persistent login issues, contact your IT administrator or Locktera support.

3. File Permissions Not Working Correctly

• Double-check that the permissions were set correctly before sending the email.

• If the recipient reports issues accessing the file, verify that the file link has not expired and that password protection is properly configured if enabled.

Security Considerations

• Encryption: All files shared via Locktera through Outlook retain their encryption and access controls, ensuring secure file sharing even over email.

• Activity Monitoring: All file actions, including views and downloads, are logged in Locktera’s activity log, allowing administrators to monitor file access and security.

• Compliance: The Locktera Outlook integration ensures that shared files adhere to your organization’s security policies, providing compliance with data privacy regulations.

Support and Resources

For additional support with the Locktera Outlook integration, visit the Locktera support portal or contact your organization’s IT department for assistance. Locktera also provides detailed video tutorials and user guides to help you maximize your use of the Outlook integration.

By integrating Locktera with Microsoft Outlook, organizations can enhance productivity and collaboration while maintaining strict security and control over shared files.